Job Description
Join our dynamic team at Coastal Business Solutions as a Night Shift Administrative Assistant in sunny Long Beach, CA! We're seeking a highly organized professional to support our operations during evening hours with a flexible schedule that accommodates your lifestyle. This role offers competitive compensation, growth opportunities, and the chance to make a tangible impact in a collaborative environment.
Our ideal candidate thrives in fast-paced settings, demonstrates exceptional attention to detail, and possesses strong communication skills. Enjoy the benefits of a stable career path with modern amenities and a supportive culture that values work-life balance.
Responsibilities
- Manage incoming communications via phone, email, and digital platforms during evening hours
- Maintain digital and physical filing systems with meticulous accuracy
- Coordinate calendar management, meeting logistics, and travel arrangements for executives
- Process confidential documents and sensitive information with discretion
- Assist with payroll processing, expense reports, and invoice reconciliation
- Support cross-departmental projects during night shift operations
- Prepare routine reports and presentations using Microsoft Office Suite
- Ensure office equipment functionality and supply inventory management
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational and time-management skills
- Ability to work independently with minimal supervision
- Strong attention to detail and problem-solving abilities
- Professional communication skills (written and verbal)
- Flexibility to adapt to changing priorities during night operations
- Valid driver's license and reliable transportation