Job Description
We are seeking a detail-oriented and proactive Night Shift Administrative Assistant to join our dynamic team in Oakland, CA. This role is pivotal in maintaining seamless office operations during evening hours. You will provide essential support to leadership and ensure that all administrative processes are executed with precision and efficiency. If you thrive in a fast-paced environment and have a passion for organization, we want to hear from you.
Responsibilities
- Manage and coordinate incoming calls and emails during the night shift to ensure no critical inquiries are missed.
- Perform high-volume data entry, file organization, and record maintenance with a focus on accuracy.
- Prepare daily reports and compile statistics for the morning shift handover.
- Assist with basic scheduling, calendar management, and travel arrangements.
- Handle incoming mail, packages, and courier deliveries.
- Maintain office supplies inventory and coordinate reorders as needed.
- Ensure compliance with company security and data privacy protocols.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 1-2 years of experience in administrative support or office management.
- Must be available to work rotating night shifts (e.g., 11:00 PM – 7:00 AM).
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
- Strong written and verbal communication skills.
- Ability to work independently with minimal supervision.