Job Description
Join Our Dynamic Team in Detroit, MI!
We are seeking a highly organized and proactive Local Office Assistant to support our daily operations. In this pivotal role, you will be the backbone of our office, ensuring smooth communication, efficient document management, and a welcoming environment for clients and staff alike. If you thrive in a fast-paced setting and have a passion for administrative excellence, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and career advancement.
- A collaborative and inclusive company culture.
- Modern workspace in the heart of downtown Detroit.
Responsibilities
- General Administrative Support: Manage incoming communications, including emails and phone calls, and route inquiries to the appropriate team members efficiently.
- Document Management: Prepare, organize, and file reports, memos, contracts, and other documents with a high degree of accuracy and confidentiality.
- Scheduling & Coordination: Manage the executive calendar, arrange meetings, book travel accommodations, and coordinate conference room logistics.
- Inventory & Supplies: Monitor office supply levels, place orders for necessary materials, and maintain an organized inventory system.
- Customer Service: Greet visitors and clients warmly, ensuring a professional and positive first impression of the company.
- Data Entry: Perform accurate data entry tasks into CRM systems and spreadsheets, ensuring data integrity and timely updates.
- Event Support: Assist in organizing company events, team-building activities, and internal workshops as needed.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Proven experience (2+ years) in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with Google Workspace or similar productivity tools.
- Communication: Excellent verbal and written communication skills, with the ability to interact professionally with all levels of staff and clients.
- Organization: Exceptional organizational skills with the ability to multitask and prioritize tasks effectively in a dynamic environment.
- Attention to Detail: A keen eye for detail and a commitment to maintaining high standards of accuracy.
- Reliability: Dependable and punctual with a strong work ethic.