Job Description
Join our dynamic team at Boston Business Solutions as a Local Office Assistant and become the backbone of our thriving operations. We're seeking a highly organized professional to provide comprehensive administrative support in our vibrant downtown Boston office. This immediate full-time opportunity offers competitive compensation, growth potential, and the chance to work in a collaborative environment. If you're passionate about streamlining office workflows and supporting a mission-driven organization, we encourage you to apply today!
Responsibilities
- Manage office calendars, coordinate meetings, and handle travel arrangements
- Process incoming communications (calls, emails, mail) and prioritize inquiries
- Maintain office supplies inventory and procurement systems
- Assist with document preparation, filing, and record-keeping
- Support HR functions including onboarding and employee inquiries
- Coordinate facilities management and vendor relationships
- Prepare reports and presentations using Microsoft Office Suite
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Associate's degree or equivalent professional certification
- Experience with office management software (e.g., Asana, Trello)
- Boston residency preferred for local coordination