Job Description
Join our vibrant Philadelphia team as a Local Office Assistant and become the backbone of our daily operations. We're seeking a detail-oriented professional to ensure seamless office functionality in the heart of Philly. This role offers competitive compensation, growth opportunities, and a collaborative environment where your organizational skills shine. Help us maintain excellence while building your career in one of America's most dynamic cities.
Responsibilities
- Manage front desk operations including visitor reception and call routing
- Coordinate office schedules, meetings, and calendar management
- Handle incoming/outgoing mail, packages, and office supplies inventory
- Assist with document preparation, filing, and digital record-keeping
- Support HR processes onboarding and employee inquiries
- Collaborate with team members on administrative projects
- Maintain office equipment and coordinate maintenance services
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of office administration or support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Philadelphia local area knowledge preferred
- Ability to handle confidential information with discretion
- Positive attitude and customer-focused mindset