Job Description
Join our dynamic team at CityGov Solutions as a Local Administrative Assistant and play a crucial role in supporting our Philadelphia-based operations. We're seeking a highly organized professional to ensure seamless daily office functions, manage communications, and provide exceptional administrative support to local government partners. This urgent hiring opportunity offers immediate start for qualified candidates in the Philadelphia area.
Our ideal candidate thrives in fast-paced environments, possesses strong attention to detail, and is passionate about delivering exceptional service to our community. Enjoy competitive compensation, comprehensive benefits, and the opportunity to make a tangible impact in local government administration.
Responsibilities
- Manage office calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Prepare and distribute official documents, reports, and correspondence
- Maintain accurate filing systems (both digital and physical) for department records
- Coordinate travel arrangements and expense reports for team members
- Assist in onboarding new administrative staff and training on office protocols
- Support community outreach initiatives and manage local event logistics
Qualifications
- Minimum 2 years of administrative experience in a local government or public sector setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication abilities
- Associate's degree or equivalent professional certification required
- Experience with Philadelphia municipal systems preferred
- Ability to pass background check and obtain necessary security clearance