Job Description
We're seeking a highly organized Local Administrative Assistant to join our dynamic team in Seattle. This urgent hiring opportunity requires a proactive professional to ensure seamless office operations and support departmental goals. If you excel in multitasking and thrive in fast-paced environments, apply now to become an integral part of our municipal services!
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for department heads
- Handle incoming communications, including emails, phone calls, and correspondence
- Prepare and maintain confidential records, reports, and documentation
- Coordinate office supplies, equipment maintenance, and vendor relationships
- Support event planning and meeting coordination for internal and external stakeholders
- Process invoices, expense reports, and budget tracking assistance
- Assist with onboarding new staff and training administrative protocols
Qualifications
- Minimum 2 years of administrative support experience in a local government or municipal setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion and professionalism
- Experience with scheduling software (e.g., Calendly) and office equipment
- Proven ability to prioritize tasks and meet deadlines in high-pressure situations