Job Description
We are seeking a highly motivated Local Administrative Assistant to join our dynamic team immediately. This urgent full-time position offers competitive compensation and benefits in a fast-paced municipal environment. The ideal candidate will provide essential administrative support to ensure seamless operations across multiple departments.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including phone calls, emails, and walk-in inquiries
- Prepare and distribute official correspondence, reports, and confidential documents
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Process invoices, purchase orders, and expense reports following city guidelines
- Coordinate office inventory management and procurement of supplies
- Support special projects and event coordination as assigned
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 3 years of administrative support experience in municipal/government setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to manage sensitive information with discretion
- Valid Washington State Driver's License (may be required)