Job Description
Join our dynamic team as a Local Administrative Assistant in San Jose's vibrant office support sector. This full-time position offers an opportunity to work in a fast-paced local government environment, providing critical administrative support to department heads and staff. You'll be the backbone of daily operations, ensuring seamless workflow and exceptional service delivery. We offer competitive compensation, comprehensive benefits, and a chance to make a meaningful impact in our community.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meeting logistics
- Handle incoming communications via phone, email, and in-person with professionalism
- Prepare, edit, and distribute official documents, reports, and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with procurement processes, inventory management, and vendor coordination
- Support event planning and execution for departmental functions
- Provide backup coverage for front desk reception duties
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of progressive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Knowledge of local government operations preferred
- Valid California driver's license required