Job Description
Join our dynamic team at Mesa Community Services as a Local Administrative Assistant! We're seeking a highly organized professional to support our office operations with precision and enthusiasm. This part-time role offers flexible hours (20-25 hrs/week) in a collaborative environment where your administrative expertise directly impacts community outreach. Enjoy competitive pay, professional development opportunities, and the satisfaction of contributing to Mesa's vibrant community services.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications, including phone calls, emails, and walk-in visitors
- Process confidential documents with discretion and maintain digital filing systems
- Assist with event logistics, including venue setup, materials preparation, and attendee coordination
- Perform data entry and maintain accurate records in CRM and office databases
- Support procurement processes, including vendor communications and invoice processing
- Coordinate office supplies inventory and equipment maintenance requests
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative support or office coordination experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Local Mesa residency preferred for community familiarity
- Valid Arizona driver's license for occasional off-site errands