Job Description
Join our dynamic team at Oakland Business Solutions as a key Administrative Assistant! We're seeking a highly organized professional to support our fast-paced office environment. This role is perfect for a detail-oriented individual who thrives in collaborative settings and wants to make a tangible impact on daily operations. Enjoy competitive benefits, professional development opportunities, and a vibrant workplace culture in the heart of Oakland.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents and reports using Microsoft Office Suite
- Organize and maintain physical/digital filing systems with meticulous attention to detail
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relations
- Support departmental projects by compiling data, creating presentations, and tracking deadlines
- Act as primary point of contact for internal/external stakeholders with exceptional customer service
Qualifications
- Minimum 3 years of administrative experience in a professional office environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication skills with polished business etiquette
- Proven ability to maintain confidentiality and handle sensitive information
- Associates degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello, QuickBooks)
- Proactive problem-solving mindset with adaptability to changing priorities