Job Description
Join our dynamic team as a Local Administrative Assistant supporting critical city operations during evening hours. This pivotal role ensures seamless administrative functions while serving Oakland's diverse community. We offer competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills make a tangible impact.
Why Join Us? Be part of a mission-driven organization serving Oakland residents. Enjoy night shift differential pay, flexible scheduling options, and opportunities for professional growth within local government.
Responsibilities
- Manage confidential records, correspondence, and documentation with precision
- Coordinate evening scheduling, calendars, and logistics for departmental operations
- Provide exceptional customer service via phone, email, and in-person interactions
- Process financial transactions, purchase orders, and expense reports accurately
- Support meeting preparations, including agenda creation, minute-taking, and setup
- Maintain digital filing systems and databases with meticulous attention to detail
- Collaborate with day-shift teams to ensure operational continuity
Qualifications
- Minimum 2 years of administrative experience in office support roles
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask in fast-paced environments
- Strong written and verbal communication abilities
- Experience handling sensitive information with confidentiality
- Ability to work independently with minimal supervision during night shifts
- High school diploma or equivalent; associate's degree preferred
- Valid California driver's license may be required for occasional errands