Job Description
Join our dynamic team as a Local Administrative Assistant in Washington DC with flexible scheduling options! We're seeking a detail-oriented professional to support our Northern Virginia operations with immediate availability. This hybrid role offers remote flexibility while requiring in-office presence in DC. Ideal candidates will thrive in fast-paced environments and possess exceptional organizational skills. Enjoy competitive pay, comprehensive benefits, and the opportunity to make an immediate impact in our community-focused organization.
Responsibilities
- Manage executive calendars, coordinate complex scheduling across multiple time zones, and arrange travel logistics for DC/Virginia teams
- Prepare, edit, and distribute confidential correspondence, reports, and meeting materials using Microsoft Office Suite
- Serve as primary point of contact for internal/external stakeholders, handling inquiries and resolving administrative issues
- Oversee office operations inventory management, vendor coordination, and facility maintenance in DC headquarters
- Process expense reports, purchase orders, and financial documentation with 100% accuracy
- Coordinate cross-functional projects between DC and Virginia offices, ensuring seamless communication
- Maintain digital filing systems with strict adherence to data security protocols
Qualifications
- Minimum 3 years administrative experience in government, legal, or corporate environments
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and scheduling software
- Exceptional written and verbal communication skills with polished professional demeanor
- Ability to multitask in high-pressure situations while maintaining strict attention to detail
- Flexibility to work hybrid schedule (3 days in DC office, 2 remote days)
- Valid driver's license and reliable transportation for occasional Virginia site visits
- Proven experience managing confidential information with discretion
- Associates degree in Business Administration or related field preferred