Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our San Jose operations. We're seeking a highly organized professional to provide comprehensive office support in a fast-paced environment. This immediate hire contract position offers competitive compensation and the opportunity to work with industry leaders in Virginia's thriving business sector.
As a key member of our administrative team, you'll ensure seamless daily operations while supporting executives and department heads. If you excel at multitasking, possess exceptional communication skills, and thrive in collaborative settings, we encourage you to apply today.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office supplies inventory and vendor relationships
- Assist with onboarding processes and new employee orientation
- Support budget tracking and expense report processing
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information
- Associate's degree or equivalent professional certification preferred
- Proven ability to adapt quickly to changing priorities and deadlines