Job Description
Join our dynamic team as an immediate-hire Local Administrative Assistant in Baltimore, MD! We're seeking a detail-oriented professional to support our operations with flexibility and precision. This role offers a hybrid schedule with remote work options, perfect for work-life balance. You'll be the backbone of our office, ensuring seamless daily operations while contributing to our mission of excellence. If you thrive in fast-paced environments and value autonomy, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle confidential documents, data entry, and record-keeping with 100% accuracy
- Support office operations including inventory management, supply procurement, and equipment maintenance
- Act as primary liaison for internal communications and external vendor relationships
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Assist with onboarding processes and new employee orientation materials
- Process invoices, expense reports, and financial documentation
Qualifications
- Minimum 2 years of administrative support experience in a local business setting
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with scheduling tools like Calendly or Google Calendar
- Ability to work independently with minimal supervision
- Valid driver's license and reliable transportation for local errands
- Professional demeanor with commitment to confidentiality and discretion