Job Description
Join our dynamic team at San Jose Administrative Services as a Local Administrative Assistant! We're seeking a highly organized professional to support our municipal operations with precision and efficiency. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to make a meaningful impact in our vibrant community. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply today.
Responsibilities
- Manage calendars, coordinate meetings, and maintain departmental schedules
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute official documents, reports, and presentations
- Oversee office supplies inventory and procurement processes
- Assist with event planning and logistical coordination for community initiatives
- Support data entry, record-keeping, and filing systems maintenance
- Collaborate with cross-functional teams to ensure seamless workflow
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years of administrative support experience in local government or municipal setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with office equipment (printers, scanners, copiers)
- Ability to manage confidential information with discretion