Job Description
Join our dynamic team at City Office Solutions as a Local Administrative Assistant and become the backbone of our Charlotte operations! We're seeking a highly organized professional to drive office efficiency while supporting our mission of exceptional service delivery. In this full-time role, you'll manage daily administrative workflows, coordinate cross-functional projects, and create an environment where our team can thrive. If you're passionate about precision, communication excellence, and making workplaces run seamlessly, this is your opportunity to grow with us.
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings across departments
- Handle incoming communications, including calls, emails, and correspondence, with professionalism
- Prepare and distribute reports, presentations, and confidential documents with meticulous attention to detail
- Coordinate office inventory management, supply procurement, and vendor relationships
- Support onboarding processes by preparing materials and assisting new team members
- Maintain digital filing systems and ensure compliance with record-keeping protocols
- Act as primary liaison for visitors, providing exceptional customer service and problem resolution
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of progressive administrative experience in a fast-paced office environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Strong written and verbal communication abilities with polished professionalism
- Experience with calendar management software (e.g., Calendly, Doodle)
- Ability to maintain confidentiality and handle sensitive information with discretion