Job Description
Join our dynamic team at City Innovations Inc. as a Local Administrative Assistant and become the backbone of our San Jose operations! We're seeking a highly organized professional to provide comprehensive office support and ensure seamless daily operations. This full-time role offers competitive compensation, growth opportunities, and a collaborative environment where your contributions directly impact our success. If you're passionate about efficiency and thrive in fast-paced settings, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements for executive staff
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Maintain filing systems and ensure accurate record-keeping
- Coordinate office logistics, including supplies, equipment, and facilities management
- Support team coordination through meeting preparation and minute-taking
- Assist with onboarding processes and new employee orientation
Qualifications
- Associate's degree or equivalent certification in office administration
- 3+ years of experience in administrative support roles
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Experience with office management software (e.g., Asana, Trello)
- Professional demeanor with customer service focus