Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. This pivotal role requires exceptional organizational skills and a proactive approach to support our Memphis-based office. You'll ensure seamless operations during overnight hours, manage critical documentation, and coordinate with global teams. We offer competitive compensation, comprehensive benefits, and a supportive environment for career growth. If you thrive in fast-paced settings and value precision, this is your opportunity to shine.
Responsibilities
- Manage incoming communications and prioritize urgent matters during overnight shifts
- Coordinate scheduling, meeting logistics, and travel arrangements for executive teams
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Prepare detailed reports, presentations, and correspondence using Microsoft Office Suite
- Act as primary point of contact for emergency after-hours escalations and vendor communications
- Oversee office inventory management and supply replenishment for overnight staff
- Facilitate seamless shift handovers with day-shift personnel
Qualifications
- Minimum 2 years of administrative support experience in a 24/7 environment
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with attention to detail
- Ability to work independently with minimal supervision during overnight hours
- Strong time-management and problem-solving abilities under pressure
- High school diploma or equivalent; associate degree preferred
- Experience with office equipment (printers, scanners, multi-line phone systems)
- Flexibility to work weekends and holidays as required