Job Description
Immediate Opening: Local Administrative Assistant with Flexible Schedule
The City of Philadelphia is urgently hiring a Local Administrative Assistant to support our dynamic community services team. This full-time position offers a flexible schedule to accommodate work-life balance while serving Philadelphia residents. Join our mission to enhance local governance through exceptional administrative support.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications, including phone calls and emails, with professional discretion
- Prepare and distribute official correspondence, reports, and public notices
- Maintain accurate digital and physical filing systems for departmental records
- Assist with onboarding new staff and training on administrative procedures
- Support community outreach initiatives and event coordination
- Process confidential information with strict adherence to privacy protocols
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative or clerical experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Flexibility to adapt to shifting priorities and deadlines