Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of Jacksonville's municipal operations. We're seeking a highly organized professional to support our city services with exceptional administrative expertise. Enjoy a flexible schedule while making a tangible impact in our community. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a supportive environment.
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics for department heads
- Prepare, edit, and distribute official documents, reports, and correspondence
- Handle confidential information with discretion and maintain accurate record-keeping systems
- Serve as primary point of contact for internal staff and external stakeholders
- Process invoices, expense reports, and purchase orders within municipal guidelines
- Coordinate facility operations, including inventory management and office supplies
- Support special projects and events with administrative and logistical planning
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a municipal or public sector setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Proven ability to manage competing priorities and meet deadlines
- Experience with scheduling tools and office management systems
- Flexibility to work varied hours including occasional evenings/weekends