Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our New York office operations. We're seeking a highly organized professional to ensure seamless administrative support across our fast-paced environment. This full-time role offers competitive compensation and growth opportunities within a forward-thinking organization.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Handle incoming communications, including screening calls and routing inquiries appropriately
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Coordinate travel arrangements and expense reports for department staff
- Support onboarding processes for new administrative personnel
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Associate's degree or equivalent administrative certification required
- 3+ years of proven administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Discretion in handling sensitive information and confidential matters
- Ability to thrive in a fast-paced environment with minimal supervision