Job Description
Join our dynamic team at CityScape Solutions as a Local Administrative Assistant and become the backbone of our daily operations. We're seeking a highly organized professional with a passion for excellence to support our Baltimore office with exceptional administrative support. Enjoy a flexible schedule while contributing to a collaborative environment where your skills make a tangible impact. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a company that values work-life balance.
Responsibilities
- Manage office calendars, coordinate meetings, and handle complex scheduling across multiple departments
- Process payroll, expense reports, and financial documentation with precision and confidentiality
- Serve as primary point of contact for internal/external communications including phone, email, and client interactions
- Oversee office inventory, procurement, and facility maintenance to ensure smooth daily operations
- Prepare professional correspondence, presentations, and reports using Microsoft Office Suite
- Coordinate travel arrangements, event planning, and logistics for team activities
- Maintain digital and physical filing systems with meticulous attention to detail
- Support onboarding processes and provide administrative training to new hires
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience with office management systems (e.g., Salesforce, QuickBooks)
- Proven ability to maintain confidentiality and handle sensitive information
- Flexibility to adapt to changing priorities and work schedules
- Customer service mindset with problem-solving aptitude