Job Description
Join Oakland's vibrant municipal team as a Local Administrative Assistant! We're seeking a highly organized professional to support our city operations in the heart of Oakland. This full-time role offers competitive benefits and the opportunity to make a tangible impact in our community. If you excel at multitasking, thrive in collaborative environments, and possess exceptional administrative skills, we want to hear from you.
Our ideal candidate will be the backbone of our office, ensuring seamless daily operations while supporting diverse teams across city departments. This position is perfect for detail-oriented individuals passionate about public service and workplace excellence.
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meeting logistics
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute official documents, reports, and presentations
- Maintain digital and physical filing systems with strict attention to confidentiality
- Process administrative tasks including purchasing, inventory management, and expense tracking
- Provide exceptional customer service to internal staff and external stakeholders
- Coordinate office events and community engagement activities
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative support or office management experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills and adaptability in fast-paced environments