Job Description
We are currently seeking a highly organized and proactive Office Assistant to join our dynamic team in Philadelphia, PA. This is an immediate hire position for a dedicated professional who is ready to start contributing to our daily operations from day one.
In this role, you will serve as the backbone of our office, ensuring smooth workflows and exceptional communication. If you have a strong attention to detail and a passion for administrative excellence, we encourage you to apply.
Responsibilities
- Greet and welcome visitors in a professional manner, managing the front desk and phone system.
- Handle incoming and outgoing mail, packages, and courier services efficiently.
- Perform data entry tasks, maintain accurate digital and physical filing systems, and prepare reports.
- Schedule meetings, coordinate calendars, and manage appointment bookings.
- Order and maintain office supplies and inventory levels.
- Assist with basic accounting tasks such as invoice processing and expense tracking.
- Support the management team with ad-hoc administrative projects as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Previous experience in an administrative or office support role is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional demeanor.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Reliable transportation and a valid driver's license are required.