Job Description
We're seeking a highly skilled Administrative Assistant to join our dynamic team immediately! This is a direct-hire position offering competitive compensation and comprehensive benefits. As the backbone of our office, you'll ensure seamless operations while supporting executive staff across multiple departments. If you're detail-oriented, tech-savvy, and thrive in fast-paced environments, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate complex meeting logistics, and arrange domestic/international travel
- Prepare confidential correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office supply inventory, vendor relationships, and equipment maintenance
- Act as primary point of contact for internal/external communications via phone, email, and chat platforms
- Process expense reports, invoices, and purchase orders while maintaining financial documentation
- Coordinate special projects including event planning, data analysis, and process improvements
- Support HR functions onboarding, training coordination, and policy updates
Qualifications
- Minimum 3 years of administrative experience in corporate or professional services environment
- Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven experience handling confidential information with discretion and integrity
- Strong written and verbal communication skills with customer-service mindset
- Ability to independently troubleshoot technical issues and adapt to new software systems
- Associates degree or equivalent professional certification (e.g., CAP, MOS) preferred