Job Description
Are you a detail-oriented professional looking for a stable opportunity in sunny Miami? Apex Administrative Services is currently hiring a Full-Time Receptionist to join our growing team. This is a unique hybrid position that combines essential front-desk hospitality with critical data entry operations.
In this role, you will serve as the face of our company, ensuring a welcoming environment for all visitors while managing complex administrative data. We are looking for a candidate with excellent typing skills and a strong eye for detail to maintain our databases and office records. If you are ready to advance your career in a supportive environment, we want to meet you.
Responsibilities
- Manage the front desk reception, including greeting visitors professionally and answering multi-line phones with a friendly tone.
- Perform high-volume data entry tasks, ensuring 100% accuracy in entering client information, invoices, and scheduling details.
- Maintain and update electronic filing systems and physical archives to ensure easy document retrieval.
- Coordinate calendar management, schedule appointments, and handle meeting room logistics for senior staff.
- Assist with general administrative duties such as mail sorting, courier services, and expense reporting.
- Handle incoming and outgoing mail and packages with care and timeliness.
- Collaborate with the sales and operations teams to ensure seamless communication flow.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Proven experience as a Receptionist or in a similar administrative role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data management software.
- Exceptional typing speed and accuracy (minimum 45 WPM) for data entry tasks.
- Strong verbal and written communication skills in English.
- Ability to multi-task and prioritize tasks in a fast-paced office environment.
- Professional appearance and demeanor with a customer-centric approach.