Job Description
Are you a detail-oriented professional looking for a stable and rewarding career? Apex Administrative Services is currently seeking a highly skilled Receptionist and Data Entry Specialist to join our dynamic team in Indianapolis, Indiana.
We are looking for a candidate who excels in a fast-paced office environment, possesses exceptional organizational skills, and can handle high-volume data entry with 99% accuracy. If you are a proactive problem solver who thrives on providing top-tier customer service, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors warmly, answer multi-line phone systems professionally, and direct inquiries to the appropriate departments.
- High-Velocity Data Entry: Input, update, and maintain accurate records in our CRM and database systems with a focus on speed and precision.
- Document Management: Scan, file, and organize both physical and electronic documents to ensure efficient information retrieval.
- Communication: Draft and distribute internal memos and external correspondence via email and standard mail.
- Inventory Control: Assist with ordering office supplies and maintaining accurate inventory logs.
- Meeting Coordination: Schedule appointments, coordinate conference room bookings, and prepare meeting materials as needed.
Qualifications
- Experience: Proven experience as a Receptionist, Administrative Assistant, or Data Entry Clerk (1+ years preferred).
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Typing Speed: Minimum typing speed of 45 WPM with high accuracy.
- Attention to Detail: Exceptional eye for detail and the ability to spot errors in data.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Education: High school diploma or GED required.