Job Description
We are seeking a highly organized and proactive Receptionist & Data Entry Specialist to join our dynamic team in Dallas, Texas. In this pivotal role, you will serve as the first point of contact for our clients and employees while managing critical administrative data. If you excel in fast-paced environments and have a keen eye for detail, we want to hear from you.
Our company culture values efficiency, accuracy, and teamwork. As a receptionist, you will ensure smooth operations at the front desk while simultaneously handling key data entry tasks that keep our business running efficiently.
Responsibilities
- Front Desk Management: Greet and welcome visitors in a professional manner, answer incoming phone calls, and route them appropriately.
- Data Entry: Accurately input, update, and maintain records in our CRM and database systems with a focus on speed and precision.
- Administrative Support: Manage incoming and outgoing mail, schedule appointments, and prepare meeting materials.
- File Management: Organize physical and digital files to ensure easy retrieval and compliance with company policies.
- Customer Service: Assist clients and vendors with inquiries, ensuring a positive experience for everyone visiting the office.
- Report Generation: Assist in compiling basic reports from entered data and present findings to management.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data entry software.
- Typing: Proven typing speed of 40+ WPM with high accuracy.
- Communication: Excellent verbal and written communication skills.
- Attention to Detail: Ability to manage multiple tasks simultaneously without sacrificing accuracy.
- Education: High school diploma or GED required.