Job Description
Unlock Your Potential with a Flexible Schedule
Are you a highly organized professional looking for a part-time role that fits your lifestyle? Apex Administrative Solutions is currently seeking a dynamic Receptionist to join our team in Chicago. We pride ourselves on our modern, collaborative culture and offer a schedule that values your work-life balance.
In this pivotal role, you will serve as the face of our organization, ensuring our visitors feel welcome while managing essential front-office operations. If you excel in a fast-paced environment and are looking for a role that offers both stability and flexibility, we want to hear from you.
Key Highlights:
- Flexible part-time hours tailored to your needs.
- Competitive hourly wage and performance bonuses.
- State-of-the-art office facilities in the Loop.
- Opportunity for growth within a supportive team.
Responsibilities
- Front Desk Management: Greet and welcome guests and clients with a professional and warm demeanor, ensuring a positive first impression.
- Communication Hub: Answer, screen, and forward incoming calls professionally; take accurate messages and relay them promptly.
- Administrative Support: Handle incoming and outgoing mail, manage the digital switchboard, and perform general clerical duties such as filing and data entry.
- Scheduling Coordination: Assist in scheduling appointments and meetings for the executive team using calendar management software.
- Vendor Liaison: Coordinate with delivery services and vendors, maintaining a tidy and organized reception area at all times.
- Customer Service: Address client inquiries and provide information about the company with accuracy and courtesy.
Qualifications
- Experience: Previous experience as a Receptionist or in a similar administrative role (1+ years preferred).
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Exceptional verbal and written communication skills with a polished telephone manner.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy office environment.
- Professionalism: Must present a professional appearance and maintain a positive attitude.
- Education: High school diploma or GED required.