Job Description
Join our dynamic team at Capital Administrative Solutions as a Flexible Schedule Office Assistant! We're seeking a highly organized professional to support our fast-paced operations in the heart of Washington DC. Enjoy competitive pay, comprehensive benefits, and the freedom to maintain work-life balance with our adaptable scheduling options. This immediate hire opportunity is perfect for proactive individuals who thrive in collaborative environments.
Why Join Us?
• Flexible hours (8 AM - 6 PM core availability)
• Health, dental, and vision insurance
• Professional development stipend
• Modern downtown workspace with metro access
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Maintain digital filing systems and ensure document security compliance
- Process expense reports, invoices, and vendor payments with precision
- Support event logistics including meeting setup and catering coordination
- Assist with onboarding processes for new team members
- Perform ad-h administrative tasks as department needs evolve
Qualifications
- Minimum 2 years office administration or executive support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks in fast-paced environments
- Flexibility to work occasional evenings or weekends for special events
- Basic knowledge of office equipment (printers, scanners, multi-line phones)
- High school diploma or equivalent; associate's degree preferred