Job Description
Join our dynamic team as a Flexible Schedule Office Assistant and launch your administrative career in Jacksonville! We offer a supportive environment where you'll gain hands-on experience while enjoying a schedule that adapts to your lifestyle. Perfect for students, parents, or anyone seeking work-life balance without sacrificing professional growth.
As a cornerstone of our operations, you'll keep our office running smoothly while developing transferable skills that open doors to countless career opportunities. We provide comprehensive training and a collaborative culture that values your unique contributions.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel logistics for executive staff
- Handle confidential document preparation, filing, and digital record management
- Serve as primary point of contact for clients and visitors, ensuring exceptional first impressions
- Assist with data entry, report generation, and basic bookkeeping tasks
- Support event coordination and meeting preparation for 10-15 person teams
- Collaborate with department heads to implement process improvements
Qualifications
- High school diploma or equivalent; college coursework preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Professional demeanor with customer service mindset
- Reliable transportation and punctuality
- Flexibility to work between 20-30 hours weekly