Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant and enjoy the perfect work-life balance! We're seeking a highly organized professional to provide critical support to our executives while maintaining a schedule that adapts to your needs. This immediate hire contract position offers competitive compensation and the opportunity to work in a fast-paced, collaborative environment. If you're a proactive multitasker with exceptional communication skills, we want to hear from you today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Serve as primary point of contact for internal and external communications via phone, email, and video conferencing
- Oversee office operations including inventory management, supply ordering, and vendor coordination
- Process expense reports, invoices, and financial documentation with meticulous attention to detail
- Coordinate team meetings, events, and special projects requiring logistical support
- Maintain digital and physical filing systems ensuring data integrity and accessibility
Qualifications
- 3+ years of administrative support experience with scheduling flexibility requirements
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven ability to handle confidential information with discretion and professionalism
- Strong written and verbal communication skills with polished phone etiquette
- Self-motivated with minimal supervision requirements and adaptability to changing priorities
- Experience with office equipment (printers, scanners, multi-line phone systems)