Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant at MetroExec Solutions, where work-life balance meets professional excellence. We're seeking a highly organized individual to provide crucial support in our fast-paced Philadelphia office. This part-time role offers adaptable hours (20-25 hours/week) perfect for students, parents, or professionals seeking work flexibility. Enjoy competitive compensation, a collaborative environment, and opportunities for growth.
As the backbone of our operations, you'll ensure seamless administrative workflows while contributing to our mission of delivering exceptional client service. If you're detail-oriented, tech-savvy, and thrive in flexible work arrangements, we encourage you to apply.
Responsibilities
- Manage calendars, scheduling appointments, and coordinating meetings across multiple departments
- Handle incoming communications via phone, email, and virtual platforms with professionalism
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare, edit, and distribute correspondence, reports, and presentation materials
- Assist with onboarding processes including new hire paperwork and system access
- Coordinate travel arrangements and expense reports for executive team
- Support special projects including data management and document creation
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and deadlines
- Valid Pennsylvania driver's license (occasional local travel required)