Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant and enjoy the perfect work-life balance in the heart of NYC! We're seeking a highly organized professional to support our executives with seamless administrative operations. This part-time role offers adaptable hours (25-30 hours/week) with core availability between 10 AM - 4 PM, plus remote work options. If you thrive in a collaborative environment where your efficiency and proactive mindset make a tangible impact, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle confidential correspondence, document preparation, and report formatting
- Oversee office supply inventory, procurement, and vendor relationship management
- Process expense reports, invoices, and maintain accurate financial records
- Provide exceptional customer service as the first point of contact for internal/external stakeholders
- Coordinate travel arrangements and itineraries for executive team members
- Support digital filing systems and ensure data security compliance
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage competing priorities in a fast-paced environment
- Strong written and verbal communication skills
- Associate's degree or equivalent professional certification required
- Experience with calendar management software (e.g., Calendly, Doodle)
- Discretion and ability to handle sensitive information with integrity