Job Description
Join NorthStar Solutions as a Flexible Schedule Administrative Assistant and unlock the perfect work-life balance in the heart of Seattle! We're seeking a motivated entry-level professional to support our dynamic team with adaptable hours that fit your lifestyle. This role offers remote flexibility combined with collaborative in-office days, allowing you to thrive professionally while maintaining personal commitments. As a cornerstone of our operations, you'll gain hands-on experience in office management, client relations, and process optimization—setting the foundation for a rewarding administrative career. Our supportive environment prioritizes growth, offering mentorship and opportunities to develop advanced skills in digital tools and project coordination. If you're organized, tech-savvy, and eager to contribute to a forward-thinking company, this is your chance to launch your career with flexibility at its core.
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments with precision
- Handle incoming communications, including emails, calls, and correspondence
- Maintain digital and physical filing systems for organized record-keeping
- Assist with onboarding new hires and prepare onboarding materials
- Support event planning and logistics for company initiatives
- Process invoices, expense reports, and purchase orders accurately
- Collaborate with cross-functional teams on administrative projects
- Utilize Microsoft Office Suite and CRM tools efficiently
Qualifications
- High school diploma or equivalent; college degree preferred
- 0-2 years of administrative or office support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong attention to detail and organizational skills
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Flexibility to work hybrid schedule (3 remote days/week)
- Proactive problem-solving and adaptability to changing priorities