Job Description
Join Boston's premier professional services firm as a Flexible Schedule Receptionist! We're seeking a polished professional to create exceptional first impressions while supporting our dynamic team. Enjoy work-life balance with adaptable hours (20-25 hrs/week) in our iconic downtown headquarters. This hybrid role combines onsite presence with remote flexibility, perfect for students or career changers seeking meaningful part-time work.
Our receptionist embodies our commitment to excellence through warm client interactions, seamless administrative coordination, and proactive problem-solving. You'll be the heartbeat of our office, managing communications and ensuring smooth operations while growing your career in a collaborative environment.
Responsibilities
- Manage multi-line phone system and digital communications with exceptional professionalism
- Greet and assist all visitors, including executives and high-profile clients
- Coordinate meeting room bookings and office logistics across departments
- Process incoming/outgoing mail and shipments with meticulous attention to detail
- Maintain reception area presentation and office supply inventory
- Support HR and administrative functions as needed (onboarding, scheduling)
- Collaborate with virtual team members using digital communication tools
Qualifications
- Minimum 1 year receptionist or customer service experience in professional setting
- Exceptional verbal/written communication and interpersonal skills
- Proficiency in Microsoft Office Suite and scheduling software
- Ability to multitask in fast-paced environment while maintaining composure
- Strong organizational skills with attention to detail
- Flexibility to work hybrid schedule (3 days onsite, 2 remote)
- Professional demeanor and polished business appearance
- Valid Massachusetts driver's license preferred