Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our Portland operations with adaptable hours. This role offers the perfect blend of structure and flexibility, ideal for work-life balance. You'll be the backbone of our office, ensuring seamless operations while showcasing your multitasking prowess in a collaborative environment.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Handle incoming communications professionally via phone, email, and virtual platforms
- Prepare and edit confidential documents, reports, and presentations with precision
- Oversee office inventory, supply management, and vendor coordination
- Process expense reports and maintain accurate financial documentation
- Support onboarding processes and new employee orientation
- Coordinate cross-departmental meetings and events
- Implement organizational systems to improve workflow efficiency
Qualifications
- Minimum 2 years of administrative or executive assistant experience
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- High attention to detail with strong organizational aptitude
- Discretion when handling confidential information
- Flexibility to work variable hours (early mornings/late evenings as needed)
- Associate degree or equivalent professional certification preferred