Job Description
Join our award-winning team at Pacific Coast Innovations as we redefine workplace excellence. We're seeking a polished Executive Receptionist to serve as the first point of contact for our dynamic tech firm. This role offers unparalleled growth opportunities in a collaborative environment with competitive benefits and professional development support. If you thrive in fast-paced settings and possess exceptional interpersonal skills, we invite you to apply and become the face of our innovation hub.
Responsibilities
- Manage professional front desk operations including visitor greeting, screening, and badge issuance
- Coordinate complex executive calendars, meetings, and travel arrangements
- Handle multi-line phone system with advanced call routing and message management
- Process incoming/outgoing mail, packages, and office supplies inventory
- Support office-wide events and coordinate meeting room scheduling
- Maintain digital filing systems and assist with document management
- Collaborate with HR on onboarding processes and vendor relationships
Qualifications
- Minimum 3 years of executive-level reception or administrative experience
- Proficiency in Microsoft Office Suite and scheduling software (Calendly, Outlook)
- Exceptional written and verbal communication skills
- Ability to multitask in high-pressure situations with grace
- Professional appearance and polished business etiquette
- Associate's degree or equivalent professional certification preferred
- Experience working in tech or professional services environment
- Knowledge of office equipment (multi-function printers, AV systems)