Job Description
Join our dynamic team as the first point of contact for Pacific Gateway Partners! We're seeking a polished Executive Receptionist to manage our bustling front desk operations in Sacramento's premier business district. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment. If you thrive in fast-paced settings and excel at creating exceptional first impressions, apply today!
Responsibilities
- Manage multi-line phone system with 50+ calls daily, routing inquiries to appropriate departments
- Greet and screen visitors with professional demeanor, issuing security badges and managing access protocols
- Coordinate executive calendars, schedule meetings, and arrange travel logistics for leadership team
- Process incoming/outgoing mail, shipments, and office supplies inventory management
- Maintain reception area presentation and ensure common spaces are impeccably maintained
- Assist with administrative tasks including data entry, document preparation, and report compilation
- Support office events coordination and serve as primary liaison for building management
Qualifications
- Minimum 3 years experience in corporate reception or executive support role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional communication skills with polished phone etiquette and professional presence
- Ability to multitask in high-pressure environments while maintaining composure
- Strong organizational skills with attention to detail and time management expertise
- Experience with scheduling platforms (Calendly, Outlook) and office equipment
- Discretion and confidentiality when handling sensitive executive communications
- High school diploma required; associate's degree preferred