Job Description
Join our dynamic team at Chicago Business Solutions Inc. as we seek a polished Executive Receptionist to serve as the first point of contact for our downtown headquarters. This pivotal role combines exceptional customer service with administrative excellence in a fast-paced corporate environment. You'll manage our executive suite's front desk operations while supporting high-level executives with precision and professionalism. If you thrive in collaborative settings and possess outstanding organizational skills, we invite you to apply and become the welcoming face of our innovative organization.
Responsibilities
- Manage multi-line phone system with call routing and voicemail management
- Greet visitors, screen candidates, and coordinate executive meeting schedules
- Process incoming/outgoing mail and manage office supply inventory
- Coordinate travel arrangements and expense reports for executives
- Maintain visitor logs and building access protocols
- Support administrative tasks including document preparation and filing
- Collaborate with facilities team for office maintenance requests
Qualifications
- Minimum 3 years of corporate receptionist or administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and interpersonal skills
- Ability to multitask in high-pressure environments with composure
- Strong organizational skills with attention to detail
- Professional demeanor and polished business presentation
- Knowledge of office equipment (copiers, scanners, phone systems)
- Associate degree or relevant certification preferred