Job Description
Join our dynamic team as the face of Coastal Business Solutions! We're seeking a polished Executive Receptionist to create exceptional first impressions in our modern Virginia Beach headquarters. This pivotal role combines professionalism with proactive support, ensuring seamless operations across our executive floor. Enjoy competitive benefits, career growth opportunities, and a vibrant coastal workplace culture.
Responsibilities
- Manage multi-line phone system with 100+ daily calls, routing inquiries to appropriate departments
- Greet and screen visitors, maintaining secure access protocols for executive suites
- Coordinate executive calendars, schedule meetings across time zones, and manage travel arrangements
- Process incoming/outgoing mail and shipments, including certified documents
- Assist with office supply inventory, equipment maintenance, and vendor coordination
- Support HR initiatives including onboarding paperwork and benefits administration
- Maintain digital filing systems and ensure document confidentiality
Qualifications
- 3+ years of corporate receptionist or executive administrative experience
- Expertise in Microsoft Office Suite (Outlook, Teams, Word, Excel)
- Exceptional communication skills with professional phone etiquette
- Ability to multitask in fast-paced environment with competing priorities
- Strong attention to detail with proven organizational abilities
- Experience with calendar management systems (Calendly, Doodle)
- Knowledge of basic office equipment (multi-line phones, scanners, copiers)