Job Description
Join our dynamic team at Harborview Partners as the face of our prestigious financial services firm. We seek a polished Executive Receptionist to deliver exceptional first impressions and support seamless office operations in our downtown Boston headquarters. This role is perfect for a detail-oriented professional passionate about hospitality and administrative excellence.
Enjoy competitive compensation, comprehensive benefits, and a collaborative environment in Boston's vibrant Back Bay. Apply now to become an integral part of our forward-thinking organization.
Responsibilities
- Manage professional front desk operations including call routing, mail handling, and visitor management
- Coordinate executive calendar appointments and meeting logistics with precision
- Oversee office supply inventory and vendor relationships for seamless operations
- Maintain confidential records and ensure data security protocols are followed
- Support administrative functions including document preparation and expense reporting
- Act as primary liaison between clients, executives, and internal departments
- Implement office procedures to enhance efficiency and workflow
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years in corporate reception or executive support role
- Advanced proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and interpersonal skills
- Proven ability to maintain composure in fast-paced environments
- Strong organizational skills with attention to detail
- Professional demeanor with polished business etiquette
- Ability to handle confidential information with discretion