Job Description
Join our award-winning team as the face of our downtown Indianapolis headquarters! We're seeking a polished Executive Receptionist to manage front desk operations and create exceptional first impressions for high-profile clients and partners. This hybrid role blends in-person presence with remote flexibility, offering competitive benefits and growth opportunities in a fast-paced corporate environment.
Responsibilities
- Manage multi-line phone system with 50+ daily calls and professional call routing
- Greet and screen visitors in a bustling executive suite with 150+ employees
- Coordinate complex executive calendars across 15 departments using Outlook
- Process incoming/outgoing mail and package shipments for 3 office locations
- Oversee conference room bookings and AV equipment logistics
- Assist with onboarding coordination for new hires
- Maintain office supply inventory and vendor relationships
Qualifications
- Associate's degree or 3+ years of corporate reception experience
- Advanced proficiency in Microsoft Office Suite and scheduling tools
- Exceptional communication skills with professional phone etiquette
- Ability to multitask in high-pressure situations with grace
- Discretion handling confidential executive communications
- Experience with office management software (e.g., Asana, Trello)
- Valid Indiana driver's license and clean driving record