Job Description
We are seeking a highly organized and proactive Executive Assistant to join the leadership team at Apex Innovations Group. This is an immediate hire opportunity for a self-starter who thrives in a fast-paced environment and can provide exceptional support to C-suite executives.
In this role, you will serve as the right hand to senior leadership, managing complex calendars, coordinating high-profile travel, and ensuring seamless communication between internal teams and external stakeholders. If you are detail-oriented, professional, and ready to make an impact immediately, we want to hear from you.
Why Join Us?
- Immediate start date
- Competitive salary and comprehensive benefits
- Supportive and collaborative work culture in downtown Indianapolis
Responsibilities
- Manage complex executive calendars, scheduling meetings, and resolving scheduling conflicts with precision.
- Coordinate all domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare agendas, briefing materials, and meeting minutes for executive leadership.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional communication at all times.
- Handle confidential correspondence and manage sensitive information with the highest level of discretion.
- Process expense reports and manage departmental budgets as required.
Qualifications
- Minimum of 5 years of experience as an Executive Assistant supporting C-level executives.
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational skills with the ability to prioritize multiple competing deadlines.
- Strong written and verbal communication skills with a polished professional demeanor.
- Ability to work independently and exercise sound judgment in decision-making.