Job Description
Join Catalyst Partners, a premier financial services firm, as our next Executive Assistant. We're seeking a proactive professional to support our C-suite executives in a fast-paced, growth-oriented environment. This role offers unparalleled exposure to high-level strategy and operations while providing exceptional administrative support. If you thrive in dynamic settings and excel at anticipating needs, this is your opportunity to make a significant impact.
Responsibilities
- Manage complex executive calendars, scheduling high-priority meetings and travel arrangements
- Prepare confidential documents, reports, and presentations with meticulous attention to detail
- Coordinate cross-functional projects and communications across departments
- Act as primary liaison for internal and external stakeholders with discretion and professionalism
- Oversee office operations, including budget tracking, expense reports, and vendor management
- Proactively identify process improvements and implement streamlined solutions
- Provide backup support for other executive team members as needed
Qualifications
- Bachelor's degree or equivalent professional experience (7+ years as Executive Assistant)
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proven experience supporting C-level executives in corporate environments
- Exceptional organizational skills with ability to manage competing priorities
- Demonstrated discretion handling sensitive information and confidential matters
- Strong written and verbal communication skills with polished business etiquette
- Ability to work flexible hours including occasional evenings/weekends for events