Job Description
Join our dynamic team at Capital City Solutions, where we empower local businesses to thrive through exceptional administrative support. We're seeking a polished Executive Administrative Assistant to serve as the backbone of our Austin operations. In this pivotal role, you'll drive operational excellence while supporting our leadership team in a fast-paced, collaborative environment. Enjoy a competitive compensation package, comprehensive benefits, and the opportunity to grow your career in the heart of Texas' tech hub.
Responsibilities
- Manage executive calendars, coordinate complex scheduling, and prioritize competing demands with precision
- Prepare high-quality reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office operations including supply inventory, vendor relationships, and facility maintenance
- Act as primary point of contact for internal and external stakeholders, representing company values professionally
- Coordinate logistics for meetings, events, and travel arrangements for executive team
- Implement and maintain efficient administrative systems for document management and record-keeping
- Assist with budget tracking, expense reports, and financial documentation processes
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of progressive administrative support experience in a professional setting
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with proven ability to manage competing priorities
- Strong written and verbal communication abilities with polished business etiquette
- Experience with calendar management and scheduling tools (e.g., Calendly, Doodle)
- Ability to maintain confidentiality and handle sensitive information with discretion