Job Description
Join our award-winning team at Louisville Business Alliance as an Executive Administrative Assistant. We're seeking a detail-oriented professional to support our executive leadership team in a fast-paced, collaborative environment. This hybrid role offers competitive benefits, professional development opportunities, and the chance to make a tangible impact on Louisville's business community. If you thrive in dynamic settings and excel at streamlining operations, we encourage you to apply.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office operations including supply inventory, vendor relationships, and facility maintenance
- Act as primary liaison between executives and internal/external stakeholders
- Manage expense reports, invoices, and budget tracking for departmental initiatives
- Coordinate onboarding processes and maintain personnel records
- Lead special projects requiring cross-departmental collaboration
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of executive administrative support experience in corporate or nonprofit settings
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Discretion in handling confidential information and sensitive matters
- Experience coordinating virtual and hybrid meeting environments
- Proficiency with office management software (e.g., Asana, Salesforce)