Job Description
Are you a highly organized professional looking for an opportunity to make a significant impact in a dynamic corporate environment? Apex Operations Solutions is seeking a detail-oriented Administrative Assistant to join our growing team in the heart of New York City.
In this pivotal role, you will support executive leadership with complex scheduling, travel logistics, and project coordination. We are looking for a proactive individual who thrives in a fast-paced setting and possesses a keen eye for detail.
Responsibilities
- Manage complex executive calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, presentations, and internal documents with a high degree of accuracy.
- Act as the primary point of contact for incoming inquiries, screening calls, and routing communications.
- Organize and maintain physical and digital filing systems to ensure information is easily retrievable.
- Assist in the planning and execution of company events, meetings, and internal activities.
- Process expense reports and manage office supply inventory.
Qualifications
- Minimum of 3-5 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Strong written and verbal communication skills in English.
- Associate’s degree or Bachelor’s degree preferred.