Job Description
Join our dynamic team at Chicago Business Solutions as an Executive Administrative Assistant and become the backbone of our downtown operations. We're seeking a detail-oriented professional to provide comprehensive support to our leadership team while maintaining a seamless office environment. This hybrid role offers the perfect blend of remote flexibility and in-person collaboration in our iconic Michigan Avenue headquarters.
Responsibilities
- Manage executive calendars, scheduling complex meetings and travel arrangements
- Prepare and edit confidential documents, reports, and presentations
- Coordinate office operations including supply inventory and vendor relationships
- Act as primary liaison for internal and external communications
- Oversee administrative budget and expense reporting processes
- Lead onboarding and training for new administrative staff
- Maintain digital and physical filing systems with meticulous organization
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 5+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Proven ability to manage multiple priorities in fast-paced environments
- Discretion handling confidential information with utmost professionalism
- Experience with expense tracking and office budget management
- Chicago-based residency required for occasional in-office duties